Project Controls Specialist I #26-23960

Job Description

Duration: 18 months Contract

Key Responsibilities
Budget Tracking & Variance Reporting

• Maintain project cost databases, budget logs, and control accounts across assigned capital projects.
• Track actual expenditures against approved budgets; prepare periodic variance reports with explanations for cost deviations.
• Support preparation of cost status reports for Project Managers and the Project Controls Manager.
• Flag emerging cost trends, anomalies, and budget risks for timely escalation.

Commitment & Invoice Tracking

• Maintain commitment logs tracking purchase orders, subcontracts, and authorizations for expenditure (AFEs) across assigned projects.
• Process and reconcile vendor invoices against PO commitments; coordinate with procurement and accounts payable to resolve discrepancies.
• Maintain accurate and up-to-date records of committed, invoiced, and remaining balances across project cost structures.
• Support project cost close-out activities, including final invoice reconciliation and budget variance documentation.

Cash Flow Forecasting

• Assist in developing and maintaining monthly cash flow forecasts by project, working from approved budgets, commitment schedules, and anticipated invoice timing.
• Update forecasts as project conditions, vendor schedules, or scope changes occur; document and communicate updates to the Project Controls Manager.
• Support portfolio-level cash flow consolidation and reporting as directed.

Change Order & Change Management Support

• Assist Project Managers in tracking potential changes, pending change orders, and approved scope changes affecting project cost.
• Maintain change logs and ensure cost impacts are reflected accurately in project budgets and forecasts.
• Support preparation of change order cost documentation, including quantity take-offs, unit cost development, and budget transfer requests.
• Ensure change management records are complete, organized, and audit-ready.

Reporting & Documentation

• Prepare routine project cost reports, dashboards, and summaries using Excel and other project controls tools.
• Maintain organized project cost files, ensuring version control and document integrity across the portfolio.
• Support stage-gate review preparation by assembling cost and commitment data packages as directed.

AI Tool Support

• Support evaluation and adoption of AI-enabled tools for cost control functions such as reporting automation, variance analysis, and data quality checks.
• Participate in training and change management activities related to new tool implementation within the project controls group.

Qualifications

• 2-4 years of experience in project controls, project accounting, or cost control in a capital project or industrial environment.
• Demonstrated proficiency in Microsoft Excel, including pivot tables, cost tracking workbooks, and financial reporting.
• Exposure to cost control concepts: budgeting, commitments, forecasting, variance analysis, and change management.
• Familiarity with capital project processes and terminology (AFEs, POs, stage gates, change orders) preferred.
• Experience with project controls or financial management software (e.g., Primavera P6, SAP, Oracle, or similar) is a plus but not required.

Education: 

• Associate degree or higher in Engineering Technology, Construction Management, Business, Accounting, Finance, or related field — or equivalent on-the-job experience in a capital project or industrial environment. A four-year degree is not required.

About US Tech Solutions:
US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit .

US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring.