Administrative Specialist

Job Description

The Administrative Specialist supports multiple company divisions by performing general office duties, managing incoming calls, assisting with customer registration, and contributing to inventory, accounting, and anti-piracy projects.

Key Responsibilities

• Clerical & Office Support: Manage daily correspondence, perform data entry, maintain accurate records, and operate a multi-line phone system.
• Business Operations: Maintain schedules, coordinate inventory transfers and logistics, and compile operational reports.
• Research & Analysis: Gather data, draft summaries, and manage internal tracking systems to support business decisions.
• Customer Service: Assist customers via phone or email with the registration process, provide reception support, and handle inquiries professionally.
• Special Projects: Assist with accounting tasks, inventory management, anti-piracy initiatives, and other duties as needed.

Qualifications & Skills

• Software Proficiency: Experience with Microsoft Excel, Microsoft Word, and Google Workspace.
• ERP Experience: Familiarity with Sage or similar Enterprise Resource Planning (ERP) software preferred.
• Communication: Excellent written, verbal, and interpersonal communication skills.
• Organization: Strong organizational skills with the ability to prioritize tasks effectively.
• Collaboration: Ability to work efficiently both independently and within a team environment.
• Adaptability: Versatility, flexibility, and strong analytical problem-solving skills.

Requirements

• High school diploma or equivalent required; associate degree preferred.
• Strong computer skills.
• Excellent verbal communication and professional phone etiquette.
• Strong attention to detail.

Job Type: Full-time, Permanent

Benefits:

• Dental insurance
• Health insurance
• Health savings account
• Paid time off
• Vision insurance

Schedule: Monday to Friday

Work Location: Maysville, KY