Vendor Manager

Job Description

Vendor Management Analyst

Location: Charlotte, NC

Role overview

Coordinate software inventory, vendor management, and contract activities across multiple teams. This role will work with architects, finance, sourcing, third-party risk, and executives to keep information accurate, contracts progressing, and decisions clearly documented.

Key responsibilities

• Coordinate quarterly software inventory refreshes with architects and business teams.

• Track software status and disposition, such as retained, sunset, or replaced by an in-house solution.

• Consolidate findings and prepare presentations for finance and executive stakeholders.

• Manage contract activity from intake and kickoff through review, approvals, and signing.

• Coordinate follow-ups with sourcing, third-party risk, finance, and other parties involved in the contract process.

• Maintain contract pipeline and proof-of-concept tracking; prepare regular status updates on progress, blockers, and next steps.

• Support spend approval workflows and help ensure required approvals are obtained.

• Use tools such as Copilot where appropriate, and verify the accuracy of AI-assisted work.

Desired qualifications

• Strong analytical skills and comfort working with spreadsheets and detailed information.

• Experience in vendor management, software inventory, contract coordination, project coordination, or a related area.

• Strong organizational and follow-up skills; able to keep multiple workstreams moving.

• Effective written and verbal communication skills, including presentation experience.

• Comfortable interacting with executives and confidently raising questions or following up with stakeholders.

• Proficient with Excel and PowerPoint; familiarity with AI productivity tools such as Copilot is desirable.