Administrative Scheduling Coordinator

Job Description

Administrative Scheduling Coordinator
Schedule: Monday–Friday | 8:00 AM–5:00 PM or 9:00 AM–6:00 PM

We are a highly stable, rapidly growing global regulatory and compliance organization located in Dulles, VA. We are currently hiring an Administrative Scheduling Coordinator to serve as the central logistical hub between our international clients, global field auditors, and internal departments.

We will provide a comprehensive training program to teach you the specific compliance processes for our industry.

Manage a heavy, high-volume inbox, prioritizing urgent scheduling requests and client correspondence.
Serve as the primary liaison between clients, field auditors, and internal teams.
Perform repetitive, high-accuracy data entry, ensuring all compliance and regulatory documentation is tracked without error.
Update and maintain information within proprietary databases and tracking systems.
Maintain a calm, professional, and customer-focused demeanor when resolving scheduling conflicts.

This is a desk-based, fast-paced administrative role that requires extreme accuracy. We are looking for someone who takes pride in owning a process, thrives in a high-volume data entry environment, and is seeking a long-term, stable career.
Experience: You have 1 to 4 years of steady, proven experience in office administration, scheduling coordination, or high-level customer service data entry. (candidates with primarily hands-on, field, or trades-based backgrounds will not be a fit).
Education: You hold a High School Diploma, Associate’s Degree, or a Bachelor’s Degree in a general field like Business, Psychology, or Communications. (As this is an entry-to-mid level administrative role, candidates actively pursuing or holding Master’s degrees, MBAs, or advanced technical/engineering degrees will be considered overqualified).
Technical Skills: You have strong proficiency in Microsoft Office, specifically Outlook (for heavy calendar and inbox management) and Excel.
Must live within a reasonable daily commuting distance to Dulles, VA (100% onsite – No remote/hybrid options).
Comprehensive health, dental, and vision benefits, including HSA contributions.
A collaborative, team-oriented office environment that regularly hosts catered events and team-building activities.