Payroll Coordinator – Full Time

Job Description

This opportunity, based in Coney Island, is ideal for a detail-oriented payroll professional who thrives in a mission-driven environment and is passionate about ensuring employees are paid accurately, timely, and in compliance with all applicable regulations. The Payroll Supervisor will oversee the full payroll function for a complex, multi-program organization, serving as a key partner to Human Resources and Finance while maintaining the highest standards of accuracy, confidentiality, and operational excellence. This role offers the opportunity to contribute to a collaborative organization dedicated to supporting individuals, families, and communities.
Manage and oversee the complete payroll process for salaried, hourly, and grant-funded employees
Ensure accurate and timely payroll processing in compliance with organizational policies and applicable federal, state, and local regulations
Review and approve payroll registers, wage payments, tax filings, and related reports
Maintain payroll schedules, deadlines, and year-end processing activities
Ensure compliance with wage and hour laws, tax regulations, and payroll reporting requirements
Oversee the preparation and distribution of W-2s, 1099s, payroll tax filings, and other required documentation
Coordinate payroll audits and serve as a liaison with external auditors
Monitor regulatory changes and implement necessary payroll process updates
Maintain payroll systems, employee records, and confidential payroll information
Reconcile payroll-related accounts and collaborate with Finance on general ledger postings and reporting
Support payroll system enhancements, upgrades, testing, and implementation projects
Respond to employee and manager inquiries regarding payroll, deductions, benefits, and timekeeping
Investigate and resolve payroll discrepancies, adjustments, and corrections
Develop, document, and maintain payroll procedures and internal controls
Identify opportunities to improve payroll efficiency, accuracy, compliance, and service delivery

Bachelor’s degree in Accounting, Finance, Human Resources, Business Administration, or a related field.
Minimum of 3–5 years of progressive payroll administration experience.
Strong knowledge of payroll regulations, tax laws, wage and hour requirements, and compliance standards.
Experience processing payroll in a high-volume or multi-department environment.
Advanced proficiency with payroll systems and Microsoft Excel.
Experience within a nonprofit, social services, healthcare, or multi-site organization.
Experience managing payroll for grant-funded programs or employees supported by multiple funding sources.
Familiarity with UKG Ready or comparable payroll platforms.
Bookkeeping or accounting experience.
Experience supporting payroll audits and financial reconciliations.

Process-improvement mindset with a focus on operational efficiency.
This is a full-t ime, on-site pos ition requiring 35 hours per week. The Payroll Supervisor works closely with Human Resources, Finance, and organizational leadership in a professional office environment. Occasional flexibility may be required during payroll processing cycles, audits, and year-end reporting periods.

The organization offers the opportunity to work within a collaborative, mission-driven environment committed to supporting the well-being of the communities it serves while fostering professional growth and operational excellence.